Privacy Policy
Last updated: 20 July 2026
Introduction
This policy explains how Vehicle Rental System ("we", "us", "our") handles personal information collected through the website at vehiclerentalsystem.com. It covers information you provide directly, such as when you request a demo or contact us, and information collected automatically as you browse. By using the website you acknowledge the practices described here.
Information we collect
We aim to collect only what we need. Depending on how you use the site, this may include:
- Contact details you provide — such as your name, business name, email address and phone number when you submit a demo request, contact form or other enquiry.
- Message content — the information you choose to include in your messages to us.
- Technical and usage data — such as your approximate location, browser type, device information and pages viewed, collected through cookies and similar technologies.
We do not seek to collect sensitive personal information through this website. Please do not send us more information than is necessary for your enquiry.
How we use information
Where we hold your information, we use it to:
- Respond to your enquiries and demo requests.
- Provide information about our software and services that you have asked for.
- Improve the website, its content and its performance.
- Maintain the security and integrity of our systems.
- Comply with legal and regulatory obligations that apply to us.
Cookies and analytics
The website may use cookies and similar technologies to remember preferences and to understand how the site is used. You can control cookies through your browser settings. Our Cookie Policy describes the categories of cookies in more detail.
Sharing information
We do not sell your personal information. We may share it with trusted service providers who help us operate the website and communicate with you — for example, hosting or email providers — and only for those purposes. We may also disclose information where required by law or to protect our rights.
Data retention
We keep personal information only for as long as needed for the purposes described here, or as required to meet legal, accounting or reporting obligations, after which it is deleted or anonymised.
Your choices and rights
Depending on where you live, you may have rights over your personal information, such as the right to access, correct, delete or restrict its use, and to object to certain processing. To make a request, or to opt out of marketing messages, contact us using the details below. We will respond in line with the laws that apply to us.
Security
We take reasonable technical and organisational measures to protect personal information. No method of transmission or storage is completely secure, however, and we cannot guarantee absolute security.
Third-party links
The website may link to third-party sites we do not control. This policy does not apply to those sites, and we encourage you to review their own privacy notices.
Changes to this policy
We may update this policy from time to time. When we do, we will revise the "last updated" date above. Significant changes may be highlighted on the website.
Contact us
For any questions about this policy or your information, contact us at hello@vehiclerentalsystem.com or through our contact page.